Productivity: How I Plan & Organize My Life to Get Things Done ⭐

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  • Published on Mar 18, 2018
  • Was epic stressed from poor time management. Here's how I planned and organized my way to happier and more productive times~ ⭐ Thank you Blinkist for sponsoring this video! ⭐ Check out blinkist.com/rowenatsai to learn more, try a free trial, or get 20% the yearly or monthly subscription. Huge fan of what they're doing, so much love for their team. Thank you guys for supporting brands that support me :3
    •••
    ➊ [2:00] Brain dump
    ➋ [2:27] Prioritize
    ⇨ Book: The One Thing amzn.to/2pklUBp
    ⇨ Book: The 4-Hour Workweek amzn.to/2FJoSdf
    ⇨ Article: How to 80/20 Your Life bit.ly/2pk63SM
    ➌ [4:41] Organize
    ⇨ Calendar: How to change calendar color: Right click on the label, get info, drop down menu on the right of 'Name,' other
    ⇨ To do list: Teux Deux (they have an app too) bit.ly/2FO6z2j
    ⇨ Gmail (7:16): How to section inbox
    ➍ [7:41] Review
    ➎ [8:15] Just do it
    •••
    What helps even more is quite and down time for meditation and time to look inward & reflect 😌 Did not mention in this video, but if you're curious:
    ⇨ My spiritual practice, Falun Dafa bit.ly/2z49zqz
    ⇨ If you're interested in reading more, start with this to get an understanding of what qigong entails bit.ly/2u8DXOC
    ⇨ The main text we read is Zhuan Falun* bit.ly/2t48xJP
    *Best to read start to finish in the shortest time possible for the highest benefit.
    ⇨ If you want to learn more about Falun Dafa and qigong, check out local contacts in your area - there are practitioners globally and in most big enough-ish cities: bit.ly/2E0PL6S
    ⇨ My friend Chris over at China Uncensored made an incredibly informative video on what Falun Dafa is and why it's being persecuted in China (YT video): bit.ly/2CR9yZQ
    •••
    Equipment:
    ⇨ Camera: amzn.to/2khCf7V
    ⇨ Tripod: amzn.to/2sPRaIu
    ⇨ Edit: Final Cut Pro X
    •••
    Don't be a stranger ♡
    ⇨ Subscribe: bit.ly/subrowena
    ⇨ Instagram: instagram.com/rowenatsai
    ⇨ Email: rowenatsai@gmail.com

Comments • 159

  • Bernadette Kovalsick

    You are so precious.......love your energy.

  • Katie Thomas
    Katie Thomas 15 days ago

    So organized! I use a desktop paper planner to write down important schedules and also an iPhone appointment calendar often as well and both have really helped. I began using a planner in high school and have loved it since...take care.

  • Hoai Dinh
    Hoai Dinh 23 days ago

    blinkist threw me off

  • TayBae Marie
    TayBae Marie Month ago

    I kept watching your videos when they came up in my recommended because you're outlook on life and just your positivity in general is really refreshing and always puts me in a great mood, so I thought I'd finally subscribe lol :)

    • Rowena Tsai
      Rowena Tsai  Month ago +1

      thanks TayBae 🙈💕 this is such a sweet message you just made my night! hope you’re having a beautiful weekend babe

  • Oprah Oprah-Winfrey
    Oprah Oprah-Winfrey Month ago +1

    I have procrastinated away 23 years of life & I hate myself. Please God, despite having every reason to give up I'm still here, therefore please forgive me & let whatever remainder of my life be productive and let me prevail with highest victory forever.Thank you thank you thank you.

  • CHIJIUN SU
    CHIJIUN SU Month ago

    this video changed my life!

  • chorei
    chorei 2 months ago

    I love the way you organize your email. I use Gmail too and I did not know you can section off your inbox. That is really helpful.

  • Budget Payment
    Budget Payment 2 months ago

    You are very sophisticated

  • Ma D.
    Ma D. 2 months ago

    a commercial right in the middle of your video? annoying.

    • Ma D.
      Ma D. 2 months ago

      moving on to the next video. usually, i do like some of your videos though. i'm not sure why it annoyed me so much to the point where i wanted / had to tell you. ugh.

    • Ma D.
      Ma D. 2 months ago

      i'm all about youtubers making money, - but sheesh, put it at the beginning or the end . not all 3 (2 okay). distracts from message.

  • hannah corbett
    hannah corbett 2 months ago

    This channel is the best channel ever. And this helps me so much. Currently crying because of how stressed I️ am with a long list of ToDos.

  • Cherryjue
    Cherryjue 2 months ago

    Helpful video I certainly need to get my life together

  • lolzcakey
    lolzcakey 2 months ago

    Love the explanation of the 80/20 rule, that's definitely something I need to use more. I've just been struggling with getting stuff done lately, like I have a ton of free time and I want to use it to get better at filmmaking but somehow I get so distracted and waste so much time lol

  • alexandre haigneré
    alexandre haigneré 2 months ago

    I like your content! makes me feel good !! thank you

  • The Uncluttered Mind
    The Uncluttered Mind 2 months ago

    Omg thanks for this info. It was soooooo helpful, I'm definitely going to try it.

  • Victoria Leigh
    Victoria Leigh 3 months ago

    what google chrome skin do you use? it's so chic! i love the grids

  • Sofia Nimaga
    Sofia Nimaga 3 months ago

    your hair looks gorgeous !

  • ClassicGlamDoll
    ClassicGlamDoll 3 months ago

    Loved It.

  • Kimi Joy
    Kimi Joy 3 months ago

    i absolutely love brain dumping. i have a notebook just for dumping my thoughts. its so helpful, i love it.

    • Rowena Tsai
      Rowena Tsai  3 months ago +1

      yess it’s seriously so helpful and game changing 🤓 thanks for being here Kimi!

  • asesdable
    asesdable 3 months ago

    Time stamp in the video description

  • Wang Zining
    Wang Zining 3 months ago

    I love you

  • Shared Diversity
    Shared Diversity 3 months ago

    Thanks! I love the 80/20 rule. Do you have any more videos on how you manage this input output in your daily life? concrete examples would be super helpful. anyways beautiful content thank you! ❤

  • Fresh Rod
    Fresh Rod 3 months ago

    Blinkist rocks indeed, I use the audio version of book on the go, always be productive ;)
    As for GTD, this method is amazing and simple... But takes time and practice to implement, just give it the work and make at a habit, you'll get there.
    Thanks for the awesome video!
    Getting things done is our motto at Zenkit, we want to apply Allen’s method as much and best as possible. We even wrote an article about it and we’d love your feedbacks : blog.zenkit.com/a-beginners-guide-to-getting-things-done-3cc1a5123b98

  • simplypapaya
    simplypapaya 3 months ago

    …the peas! thank you so much for this video i hope to try this out within the next few days!

  • Dr. Andrew Loversky
    Dr. Andrew Loversky 3 months ago

    angelic

  • Celine Linesse
    Celine Linesse 4 months ago

    I loved this video, especially the last tip. how often do I find myself prepare, organise, set up and then I'm lacking in time to actually do it :D

    • Rowena Tsai
      Rowena Tsai  3 months ago +1

      hehe hi celine :) glad you found this video helpful!! thanks for being here ❤️

  • Aditi Dash
    Aditi Dash 4 months ago +1

    I can't believe I've never heard of teuxdeux!! This is exactly what I was looking for! Thank u so much!

  • Jim F.
    Jim F. 4 months ago

    You are planning too much.

  • sue cathcart
    sue cathcart 4 months ago

    Thanks have got a 30 day free trial on teuxdeux .. looks really good

  • Favour A
    Favour A 4 months ago

    You are soooo pretty omgoshhh 💕😍

  • Coeli Music
    Coeli Music 4 months ago

    You have such a beautiful soul 🌻Thank you for this!

  • Rafael Eliassen
    Rafael Eliassen 4 months ago +10

    "The finest eloquence is that which gets things done." - David Lloyd George

  • Brundha Boora
    Brundha Boora 4 months ago

    THANK YOU SO MUCH FOR THIS💕

  • angelamoldo
    angelamoldo 4 months ago

    Hey! I love your videos, every time I watch one of them I feel motivated again ^^
    I wanted to ask you how do you put colour to your labels in gmail? Thank you!

  • anin
    anin 4 months ago

    thanks rowena, really.

  • Clara Teck Balbino
    Clara Teck Balbino 4 months ago

    God!! Your videos are so good! Really! Thank u, helps me out so much! 💞

  • adedolapobalogun
    adedolapobalogun 4 months ago

    Love this! Going to try out your recommendations and update you on how it went, haha.

  • muygalan
    muygalan 4 months ago

    A few of your tips inspired me! Thanks for the video. 😊

  • N Bee
    N Bee 4 months ago

    TOOLS I LOVE: Google Keep & Asana & GDrive

  • Thricia Mari Badilla
    Thricia Mari Badilla 4 months ago

    I love this!!! 😍 thank you so much

  • Winny Manlim
    Winny Manlim 4 months ago

    It’s been a week since I saw this video but your high pitched voice saying “PEAAASSS” still echoes in my mind XD

  • jean luke Campos
    jean luke Campos 4 months ago

    Hey Rowena, do you have any videos that talk about how you use/set up your gmail? or could you recommend any?

  • Silvi e
    Silvi e 4 months ago

    Thank you for doing these videos. You have no idea how much Is this helping me. You really inspire me. Thank you ❤

  • veronica leiva
    veronica leiva 4 months ago

    Need New videoo

  • The Aime Diaries
    The Aime Diaries 4 months ago

    Just randomly stumbled upon this video and i fell in love with your personality. Literally the first 10 second made me subscribe and hit the bell. Can't wait for more.

  • Marieonearth
    Marieonearth 4 months ago

    Every time I watch one of your videos it just gives me a kick; I just get up and get doing. And that is exactly what I needed right now. Thankyou, you're the best!!

  • Laura
    Laura 4 months ago

    Hi Rowena, really enjoying your vids. After watching quite a bit of your content I thought this app I use might align well with the way you want to improve your productivity. It's called 'Forest' where you plant a tree for an allotted timeframe and work towards growing your lush forest of concentration for the day. The idea is to stop you picking up your phone and increase focus and stay present (if you fail your little tree dies leaving a stump in your forest!). The app is also philanthropic in nature, so once you grow a certain amount of trees you can donate a REAL TREE through the charity 'Trees for the Future'. trees.org/sponsor/forest-app/ Would love to hear if you give this a chance, it has changed my quadruple checking phone habits overnight. :)

  • Angel O.
    Angel O. 4 months ago

    This is a great video! Especially since I am revamping my planning/organizing system to be productive!

  • TheMagical Doom
    TheMagical Doom 4 months ago

    Hi

  • mariam3rcedes
    mariam3rcedes 4 months ago

    Rowena!

  • Things Betwixt
    Things Betwixt 4 months ago

    I would love book recommendations video!! New here maybe it already exists but I didn’t see one. I’d think you would have a great list!

  • Prahlad Rajhans
    Prahlad Rajhans 4 months ago

    You can use Inbox by Gmail which is a much more fun and easier way to organise your life around emails and much more since you use Gmail a lot for organising. It is basically a very concise and efficient way of using your emails. Here is the link: inbox.google.com/
    Do let me know how you find it! :)

  • jpjulz
    jpjulz 4 months ago

    i love you!! you are my online productivity therapist hahaha

  • Ginger Willis
    Ginger Willis 4 months ago +1

    Oh I love this! If you liked David Allen's Getting Things Done, you should read Daniel J. Levitin The Organized Mind. I'm reading it now, and it is so fascinating! He gets into the neuroscience of why David Allen's GTD works!

  • Jéssica Souza
    Jéssica Souza 4 months ago

    Try Inbox, from Google, for your emails :) I love it and change my productive life. It's super clean and easy to organize everything (Remiders, To-do, etc).

  • li lan
    li lan 4 months ago

    棒!有下载blinkist,然而一直没有成为付费用户,担心浪费掉了。 哈哈哈

  • PJ-Hime
    PJ-Hime 4 months ago +1

    *casually gives life changing gmail tips*

  • DeePlannerGirl
    DeePlannerGirl 4 months ago

    Super helpful video! So glad it was recommended to me by YT 💜

  • KYONG HWA LEE
    KYONG HWA LEE 4 months ago

    Thank you! Always love to watch your contents♥

  • Angela To
    Angela To 4 months ago

    What's your chrome theme? (the grid one?) :) I really like it! Could you send me the link to it? I would really appreciate it!

  • Celia Shen
    Celia Shen 4 months ago

    loved this video. Please do one on how your organize your desktop!

  • Liah Yoo
    Liah Yoo 4 months ago +3

    Your life is so organized!!😲😲😲

  • hanamiorigami
    hanamiorigami 4 months ago

    I always tell myself 'The only way out is right through it', so just do it :-D

  • Diana Stanciu
    Diana Stanciu 4 months ago

    you are one of my favourite people.

  • Babs8000
    Babs8000 4 months ago

    Great video! Thanks for sharing. I have lots of hints and tips I apply too that I have collated into a book. Looking out for your next video x

  • Cloud x Eight
    Cloud x Eight 4 months ago

    So glad I found your channel! I love what you share! It feels real!

  • Ania Żuralska
    Ania Żuralska 4 months ago +3

    i needed this video sooooooooooo much, thank you ;) p.s. i envy your hair ;-;

  • crazychigurl2
    crazychigurl2 4 months ago

    I need to organize my life because it causes unnecessary amounts of stress. Thank you for sharing your routine.

  • Cady with Kaleidoscope Eyes

    Wow! Honestly this video is so amazing, helpful, and inspiring. I am definitely going to organize my Gmail in the way you suggest. I didn't know those options were available! I am also going to check out the to do site. 🌻🌻🌻 thank you!

  • Alexa Lockhart
    Alexa Lockhart 4 months ago

    Literally 80% of your videos go to my motivation playlist and I go back to it and take notes on things that pop out that I want to try and apply to myself. Always such great advice thank you!! What I like to do to stay organized is in my bullet journal I'll list off the month and add in all of my important dates, my routines that I want to try and apply and tweak as I find better ways to do things, a three main goals for the month that I can reflect back to my yearly goals to try and accomplish those, and I have a small section for any new songs I find to keep my bullet journal spread not all business but some fun too. I also like to add little doodles or print small pictures I find and paste them in there to give it some life on the page. I used to do daily spreads, but they were too much for me to keep up on, so I changed it to monthly's and I feel like I can get more done. I have a big list on trello I just jot down anything I want to do and if I have free time I'll use my 30/30 app to set times for myself to get those tasks done. I've tried lots of different ways to keep organized and productive and so far I change it almost monthly or change little things I'm already doing to make my day more productive. Not to mention watching your videos which are always so much to watch! (sorry this is such a long comment lol!)

  • Jennifer Faith Ward
    Jennifer Faith Ward 4 months ago +4

    I had no idea that you could create sections in Gmail. This is super helpful. Thank you!

  • Angel Bondoc
    Angel Bondoc 4 months ago

    has anyone ever told you you look like Tiffany from SNSD? LOL

  • Malena Ardevall
    Malena Ardevall 4 months ago

    Just what I needed 😊 You are amazing! Thank you for your warmth and great ideas. It really makes a difference. Gonna try this the iCal with lovely colour-coding and try organizing my inbox. Thanks!!
    Have a beautiful day 🌸

  • thisissteph
    thisissteph 4 months ago

    YOUR GMAIL INBOX CATEGORIZATION JUST SAVED MY LIFE. I DIDNT EVEN KNOW YOU COULD CONFIG YOUR INBOX THAT WAY T_T

  • zia dadis
    zia dadis 4 months ago +6

    Hi Ro! Zia here. 😄 Thank you for responding to my DM on Insta, BTW. So happy! ❤
    Anyway, this topic reminded me of a video by Lavendaire (will include the link down below in case you want to check her out). She talked about organising your week and maximising your time to help you become the best version of yourself (or at least, that's how I interpreted it). 😄 She mentioned N.E.T or No Extra Time as discussed by Tony Robbins and also a quick template as to how to organise your Ideal Week. Hope this helps you out too! It worked for me before (WORKED because I've gone back to my sloppy lazy potatohead again - slowly getting out now. VERY SLOWLY).
    Much much love,
    Zia
    m.tvclip.biz/video/IsN82ljW3o0/video.html
    P.S.
    Your videos always help me get up and fight through the day even though my anxiety tend to bring me down. So, thank you so much for taking the time in making these videos. Please know that your uploads always help me push myself to be better every single day. Again, thank you!

  • Clara Arnold
    Clara Arnold 4 months ago +28

    my biggest tip is to do this regularly! not just once in a while when you feel like your life is falling appart. every sunday i do a braindump and plan my week as well as reflect on the one that has past. and every evening i go over my scedual for the next day.

    • Piquetures by Nomi
      Piquetures by Nomi 4 months ago +2

      I needed to hear this! I've been trying to do this regularly but I haven't engrained it as a habit yet so this was a good reminder!

  • Linn Ljunggren
    Linn Ljunggren 4 months ago

    I don't know why but I just love the way you pronunce important. Haha. Thanks for a great video 😄. I was very helpfull! Hugs from Sweden

  • Monica Marin
    Monica Marin 4 months ago

    The way you organize your gmail is such a helpful idea! I struggle with organizing my email and can’t wait to implement this for college!

    • Jasmin Adams
      Jasmin Adams 4 months ago

      Did you get it to work? I tried but I don't have the option she showed.

  • markredito
    markredito 4 months ago +10

    Aaaaah this is super helpful thank uuuu

  • Hyeonji Oh
    Hyeonji Oh 4 months ago

    You are so eloquent ❤️

  • Samantha Alvarado
    Samantha Alvarado 4 months ago +21

    I love organizing, the most difficult thing to do is to follow it! I usually organize everything and end up not doing stuff as planned. I would love to see a video of how you set your mind into doing things and not put aside everything important ❤

  • Halston Brash
    Halston Brash 4 months ago +1

    Peas!

  • TubeDeviant
    TubeDeviant 4 months ago

    Today, I have decided to make a separate playlist specifically for your videos..

  • Gracie Wright
    Gracie Wright 4 months ago

    I love your videos so much ! x

  • Leticia Andrade
    Leticia Andrade 4 months ago

    Rowena your are such an special girl!! I love that i "found" u. kisses from Brazil

  • ahnaliese
    ahnaliese 4 months ago +3

    These last few videos of yours have just been helping me so much!!!!! Like I'm watching you at the right time in my life & I'm really thankful for that and also for YOU because this wouldn't be possible if you weren't doing what you do!! THANK YOU!!!!!!!!!

  • Gitana Deneff
    Gitana Deneff 4 months ago

    Thank you for always being such an inspiration. it's because of you that I started selling stuff on Poshmark/ebay :) I hope that it really takes off. I'm scared that stuff won't sell and that I'll be stuck with these clothes I bought. Fingers Crossed.. I hope you can do a video on tips for selling or tips to not feel nervous about listing things or when things dont sell right away. I just find your videos really helpful and inspiring and motivational. Keep doing what you do :)
    xx
    Gitana

  • Erica C
    Erica C 4 months ago

    If you're looking for a good list app that is free. I would suggest using Wunderlist, I have been using it for a few years and it really helped me out in college.

  • Erica C
    Erica C 4 months ago +2

    Wow this really helped me up my gmail game! Thanks a lot

  • carupi
    carupi 4 months ago

    The more videos, I watch from you, the more beautiful you look to me. You and your content are amazing ! Thank you so much xo

  • Virginia Ramos
    Virginia Ramos 4 months ago

    I really like your shirt where is it from?

  • Stephanie Itzel
    Stephanie Itzel 4 months ago

    Hey girl!
    I discovered your channel and videos earlier this week and I’m so happy I did! Great content and anything to help and improve my life!!
    Keep it up! Love the zen energy too!!

  • Time2Begin
    Time2Begin 4 months ago

    The best thing about this video was your beautiful smile and your uplifting attitude.

  • Sarah Hunter
    Sarah Hunter 4 months ago +2

    Your quirks, your je ne sais quoi , eccentricity, joie de vivre ... whichever of those that resonates with you best, it is such a wonderful core element fulfilling you for you purpose and embracing your raisin d’être and I can only express my admiration to have seen you come up against adversity and some of your personal inner nemeses. It is very rewarding to be impressed with your journey. Keep enjoying you Life Adventure. 🔮
    (As was my notorious advocacy: Life is like a roller coaster, if you truly want to be alive strap yourself in and prepare yourself for one hell of a ride. I think it is safe to say that you have very much stepped up for that!)

  • victoriablack
    victoriablack 4 months ago

    girl, youre looking so good right now! how'd you know i needed this today

  • Erika Ramirez
    Erika Ramirez 4 months ago

    you are too awesome! there's nothing else to add to your suggestions; i've found that anything else i could add would just be a variation of what you already stated. ie - i use outlook instead of gmail for work, and i use "flags" as the categories while keeping my emails in date consecutive order. but you've basically stated all the foundation essentials...brain dumping, keeping all notes corralled, a TDL, a calendar and all those things arm you with the tee up for success. the best part was mentioning the pareto principle. the goal should not be to get to zero each and every time but instead aim to do the top 20% of impactful tasks and that's where the magic happens... where you find the sweet spot to a creative flow. you're so inspiring, encourgaing & enthusiastic ro! thank you for this vid!

  • Sumbal Tasawwar
    Sumbal Tasawwar 4 months ago

    my most favorite youtuber!

  • Calista Tee
    Calista Tee 4 months ago

    Thanks for your TeuxDeux recommendation! I just started using it and I’m already transferring some of my lists from Trello 😂

  • Louise Ky Duyen Tran
    Louise Ky Duyen Tran 4 months ago

    Your videos make my morning better✨☺️

  • The Organic Gypsy
    The Organic Gypsy 4 months ago

    Using Trello at the moment. Love your vid!!! Thank you. I would soooo love to be more organised. The struggle is real.

  • Rae Fleurs
    Rae Fleurs 4 months ago

    This is exactly what I was needing!! 💖