Productivity: How I Plan & Organize My Life to Get Things Done ⭐

  • Published on Mar 18, 2018
  • Was epic stressed from poor time management. Here's how I planned and organized my way to happier and more productive times~ ⭐ Thank you Blinkist for sponsoring this video! ⭐ Check out to learn more, try a free trial, or get 20% the yearly or monthly subscription. Huge fan of what they're doing, so much love for their team. Thank you guys for supporting brands that support me :3
    ➊ [2:00] Brain dump
    ➋ [2:27] Prioritize
    ⇨ Book: The One Thing
    ⇨ Book: The 4-Hour Workweek
    ⇨ Article: How to 80/20 Your Life
    ➌ [4:41] Organize
    ⇨ Calendar: How to change calendar color: Right click on the label, get info, drop down menu on the right of 'Name,' other
    ⇨ To do list: Teux Deux (they have an app too)
    ⇨ Gmail (7:16): How to section inbox
    ➍ [7:41] Review
    ➎ [8:15] Just do it
    What helps even more is quite and down time for meditation and time to look inward & reflect 😌 Did not mention in this video, but if you're curious:
    ⇨ My spiritual practice, Falun Dafa
    ⇨ If you're interested in reading more, start with this to get an understanding of what qigong entails
    ⇨ The main text we read is Zhuan Falun*
    *Best to read start to finish in the shortest time possible for the highest benefit.
    ⇨ If you want to learn more about Falun Dafa and qigong, check out local contacts in your area - there are practitioners globally and in most big enough-ish cities:
    ⇨ My friend Chris over at China Uncensored made an incredibly informative video on what Falun Dafa is and why it's being persecuted in China (YT video):
    ⇨ Camera:
    ⇨ Tripod:
    ⇨ Edit: Final Cut Pro X
    Don't be a stranger ♡
    ⇨ Subscribe:
    ⇨ Instagram:
    ⇨ Email:

Comments • 191

  • Dimitri Hofman
    Dimitri Hofman 4 days ago

    Thanks for sharing this. Great video. My biggest frustration is that most, if not all, of the "productivity coaches" who share their knowledge on productivity are self employed. In other words, they get to pick (to a certain extent of coarse) what to do and not to do. Most people looking for advice are in a different position, they get a lot of tasks which have a fixed deadline. My calendar does not have white spaces like yours, every day is packed with meetings, reports to write, timings, budgets to balance, etc... This doesn't mean that I do not believe in the "getting things done" strategy but it is and remains a daily struggle. Planning and knowing what you are supposed to work on are key. But, at least this is my experience, it will never be stress free.

    • Dimitri Hofman
      Dimitri Hofman 3 days ago

      +Rowena Tsai First, let me clarify that in no way I wanted to imply that you are not working hard. I know a lot of self-employed people and know from experience that they all are very committed to their business. Secondly, I am not a native English speaker, so things might get lost in translation. Thanks for your book suggestion, I will definitely read it. I agree about priorities, however, in my experience, priorities work as long as you can determine them. Otherwise, things quickly escalate to the majority of tasks becoming prio 1.

    • Rowena Tsai
      Rowena Tsai  3 days ago

      you probably know this already but it's worth saying, learning how to prioritize (and really prioritizing) is probably one of the best skills we can learn. I think you'd appreciate the book Developing The Leader Within You by John C Maxwell. as for being self employed, I spend my normal working hours building another channel on youtube (calendar I choose not to share because of NDAs etc). I use my evenings and weekends on this channel :)

  • Evgeniy Fara
    Evgeniy Fara 9 days ago

    Стрёмно, беспонтово, бессмысленно. Смысл этой поеботины-на-ны-ныл такая лайк висячку чмок в темноте втихаря.

  • sher dil
    sher dil 13 days ago

    Dear youtuber do you check out comments on your video?
    How did you get that accent?

  • Mehreen Bano
    Mehreen Bano 14 days ago

    Which calender are you using ?

  • Anna harris
    Anna harris 20 days ago

    Could you do a video or something with what podcasts you listen to??

  • Ishika Roy
    Ishika Roy 21 day ago

    Boring af and not useful

  • Ares
    Ares Month ago

    im a dude but i'll take ur advice and subscribe.

  • Ms. Aimm
    Ms. Aimm Month ago

    Best how to organize video ever!

  • jimin's lost jams
    jimin's lost jams 2 months ago

    3:58 SIS THAT EDIT HHHHDDSF that was so unexpected i lov this

  • Josefine Nilsson
    Josefine Nilsson 2 months ago

    First comment ever on youtube. Love your videos Rowena

    • Rowena Tsai
      Rowena Tsai  2 months ago +1

      ahh! this means a lot to me as I seldom comment myself 🙈💕 thank you so much Josefine, you got this!!! 💪🏻

  • Jeanne Morona
    Jeanne Morona 3 months ago

    I realized I always, always, ALWAYS forget the last step which is reviewing my to-do's u n u I should remember that- also I can integrate this to my bullet journal/productivity too!! Thank you again for your help 💖💖

  • Katrina Magsino
    Katrina Magsino 3 months ago

    Hi! Have you done a video on how to do your hair? I look at them continuously and end up rewinding a few secs in almost all your videos. Haha

  • B vinson
    B vinson 3 months ago

    I love you so much! Could you please consider about uploading your videos on ?

  • Harshitha J
    Harshitha J 4 months ago

    Rowena can you please make a video on your spiritual routine?? please🙏🙏🙏
    In one of your videos you were meditating and swinging your hands , I found it really interesting.

  • joygt3
    joygt3 4 months ago

    I use Google Sheets for all of these tasks too, it can become way more personalized and improved, but that could also be a detriment jajaja

  • hajar ladnany
    hajar ladnany 5 months ago

    Love you 😘😘😘😘

  • Rachel Hsin
    Rachel Hsin 5 months ago

    does anyone know how she created ical events by dragging?

  • Maddie
    Maddie 6 months ago +2

    I have completely changed because of you have me happier and productive Thank you so much

  • Sincerely, Gwyn
    Sincerely, Gwyn 6 months ago

    I’m already getting the feeling that you’re going to be my new favorite youtuber

  • mayushii
    mayushii 6 months ago

    Is she saying Sunday bucket or Sunday fuck it? Lol

  • Julia Zanko
    Julia Zanko 7 months ago

    Teuxdeux looks nice, gonna try it

  • Rocio Hernandez
    Rocio Hernandez 7 months ago +2

    Girl I’ve been binge watching SO HARD. I need to get my life together but I overthink everything and get in my own head about the smallest things and your videos are so extra and detailed about everything and I LOVE IT. It’s exactly what I need to stop making excuses and just do it. Thank you!! 💕💕💕

  • MrBananapeel123
    MrBananapeel123 7 months ago

    You're so cool. This video has helped me tons already. Thank you for sharing! :)

  • english student
    english student 7 months ago

    Time spent on yourself, money spent on yourself is time/money wasted (?) wait what

    • english student
      english student 7 months ago

      Rowena Tsai ohh thank you im sorry i heard it wrong 😅 brilliant video overall 👍🏻

    • Rowena Tsai
      Rowena Tsai  7 months ago +1

      it’s been a while but I think I said time & money spent on yourself is never time & money wasted :) ie investing in yourself is good and will pay off in the future!

  • Aira Martin
    Aira Martin 7 months ago

    does anyone know what planner she uses?

  • Bernadette Kovalsick
    Bernadette Kovalsick 8 months ago

    You are so your energy.

  • Katie Thomas
    Katie Thomas 8 months ago

    So organized! I use a desktop paper planner to write down important schedules and also an iPhone appointment calendar often as well and both have really helped. I began using a planner in high school and have loved it since...take care.

  • TayBae Marie
    TayBae Marie 9 months ago

    I kept watching your videos when they came up in my recommended because you're outlook on life and just your positivity in general is really refreshing and always puts me in a great mood, so I thought I'd finally subscribe lol :)

    • Rowena Tsai
      Rowena Tsai  9 months ago +1

      thanks TayBae 🙈💕 this is such a sweet message you just made my night! hope you’re having a beautiful weekend babe

  • Oprah Oprah-Winfrey
    Oprah Oprah-Winfrey 9 months ago +42

    I have procrastinated away 23 years of life & I hate myself. Please God, despite having every reason to give up I'm still here, therefore please forgive me & let whatever remainder of my life be productive and let me prevail with highest victory forever.Thank you thank you thank you.

    • Mehreen Bano
      Mehreen Bano 14 days ago

      You will make it happen.. just scheduale your day ...
      Plus one important advise give your self half an hour in the morning or at night to go on a walk daily
      2. Or meditate for 10 mins daily in a dark room , without any noises and close your eyes and try to concentrate on tip of ur nose on daily basis......
      May Allah or high powers (or whatever or whoever you pray to or donot pray to) be with you ...

    CHIJIUN SU 9 months ago

    this video changed my life!

  • chorei
    chorei 10 months ago

    I love the way you organize your email. I use Gmail too and I did not know you can section off your inbox. That is really helpful.

  • Cali King
    Cali King 10 months ago

    You are very sophisticated

  • Ma D.
    Ma D. 10 months ago

    a commercial right in the middle of your video? annoying.

    • Ma D.
      Ma D. 10 months ago

      moving on to the next video. usually, i do like some of your videos though. i'm not sure why it annoyed me so much to the point where i wanted / had to tell you. ugh.

    • Ma D.
      Ma D. 10 months ago

      i'm all about youtubers making money, - but sheesh, put it at the beginning or the end . not all 3 (2 okay). distracts from message.

  • hannah corbett
    hannah corbett 10 months ago

    This channel is the best channel ever. And this helps me so much. Currently crying because of how stressed I️ am with a long list of ToDos.

  • Cherryjue
    Cherryjue 11 months ago

    Helpful video I certainly need to get my life together

  • brebytheway
    brebytheway 11 months ago +1

    Love the explanation of the 80/20 rule, that's definitely something I need to use more. I've just been struggling with getting stuff done lately, like I have a ton of free time and I want to use it to get better at filmmaking but somehow I get so distracted and waste so much time lol

  • alexandre haigneré
    alexandre haigneré 11 months ago +2

    I like your content! makes me feel good !! thank you

  • Victoria Leigh
    Victoria Leigh 11 months ago

    what google chrome skin do you use? it's so chic! i love the grids

  • Sofia Nimaga
    Sofia Nimaga 11 months ago

    your hair looks gorgeous !

  • ClassicGlamDoll
    ClassicGlamDoll 11 months ago

    Loved It.

  • Kimi Joy
    Kimi Joy 11 months ago

    i absolutely love brain dumping. i have a notebook just for dumping my thoughts. its so helpful, i love it.

    • Rowena Tsai
      Rowena Tsai  11 months ago +1

      yess it’s seriously so helpful and game changing 🤓 thanks for being here Kimi!

  • Wang Zining
    Wang Zining 11 months ago

    I love you

  • Shared Diversity
    Shared Diversity 11 months ago

    Thanks! I love the 80/20 rule. Do you have any more videos on how you manage this input output in your daily life? concrete examples would be super helpful. anyways beautiful content thank you! ❤

  • Fresh Rod
    Fresh Rod Year ago

    Blinkist rocks indeed, I use the audio version of book on the go, always be productive ;)
    As for GTD, this method is amazing and simple... But takes time and practice to implement, just give it the work and make at a habit, you'll get there.
    Thanks for the awesome video!
    Getting things done is our motto at Zenkit, we want to apply Allen’s method as much and best as possible. We even wrote an article about it and we’d love your feedbacks :

  • simplypapaya
    simplypapaya Year ago

    …the peas! thank you so much for this video i hope to try this out within the next few days!



  • Celine Linesse
    Celine Linesse Year ago

    I loved this video, especially the last tip. how often do I find myself prepare, organise, set up and then I'm lacking in time to actually do it :D

    • Rowena Tsai
      Rowena Tsai  Year ago +1

      hehe hi celine :) glad you found this video helpful!! thanks for being here ❤️

  • Aditi Dash
    Aditi Dash Year ago +4

    I can't believe I've never heard of teuxdeux!! This is exactly what I was looking for! Thank u so much!

  • Jim F.
    Jim F. Year ago

    You are planning too much.

  • sue cathcart
    sue cathcart Year ago

    Thanks have got a 30 day free trial on teuxdeux .. looks really good

  • Favour A
    Favour A Year ago

    You are soooo pretty omgoshhh 💕😍

  • Coeli Music
    Coeli Music Year ago

    You have such a beautiful soul 🌻Thank you for this!

  • Rafael Eliassen
    Rafael Eliassen Year ago +16

    "The finest eloquence is that which gets things done." - David Lloyd George

  • Brundha Boora
    Brundha Boora Year ago


  • angelamoldo
    angelamoldo Year ago

    Hey! I love your videos, every time I watch one of them I feel motivated again ^^
    I wanted to ask you how do you put colour to your labels in gmail? Thank you!

  • Clara Teck Balbino

    God!! Your videos are so good! Really! Thank u, helps me out so much! 💞

  • adedolapobalogun
    adedolapobalogun Year ago

    Love this! Going to try out your recommendations and update you on how it went, haha.

  • muygalan
    muygalan Year ago

    A few of your tips inspired me! Thanks for the video. 😊

  • N Bee
    N Bee Year ago

    TOOLS I LOVE: Google Keep & Asana & GDrive

  • Mari Loyola
    Mari Loyola Year ago

    I love this!!! 😍 thank you so much

  • Winny Manlim
    Winny Manlim Year ago

    It’s been a week since I saw this video but your high pitched voice saying “PEAAASSS” still echoes in my mind XD

  • jean luke Campos
    jean luke Campos Year ago

    Hey Rowena, do you have any videos that talk about how you use/set up your gmail? or could you recommend any?

  • blank space
    blank space Year ago

    Thank you for doing these videos. You have no idea how much Is this helping me. You really inspire me. Thank you ❤

  • veronica leiva
    veronica leiva Year ago

    Need New videoo

  • Aime's WearAbouts

    Just randomly stumbled upon this video and i fell in love with your personality. Literally the first 10 second made me subscribe and hit the bell. Can't wait for more.

  • Marieonearth
    Marieonearth Year ago

    Every time I watch one of your videos it just gives me a kick; I just get up and get doing. And that is exactly what I needed right now. Thankyou, you're the best!!

  • Laura
    Laura Year ago

    Hi Rowena, really enjoying your vids. After watching quite a bit of your content I thought this app I use might align well with the way you want to improve your productivity. It's called 'Forest' where you plant a tree for an allotted timeframe and work towards growing your lush forest of concentration for the day. The idea is to stop you picking up your phone and increase focus and stay present (if you fail your little tree dies leaving a stump in your forest!). The app is also philanthropic in nature, so once you grow a certain amount of trees you can donate a REAL TREE through the charity 'Trees for the Future'. Would love to hear if you give this a chance, it has changed my quadruple checking phone habits overnight. :)

  • Angel O.
    Angel O. Year ago

    This is a great video! Especially since I am revamping my planning/organizing system to be productive!

  • TheMagical Doom
    TheMagical Doom Year ago


  • mariam3rcedes
    mariam3rcedes Year ago +1


  • Things Betwixt
    Things Betwixt Year ago

    I would love book recommendations video!! New here maybe it already exists but I didn’t see one. I’d think you would have a great list!

  • Prahlad Rajhans
    Prahlad Rajhans Year ago

    You can use Inbox by Gmail which is a much more fun and easier way to organise your life around emails and much more since you use Gmail a lot for organising. It is basically a very concise and efficient way of using your emails. Here is the link:
    Do let me know how you find it! :)

  • jpjulz
    jpjulz Year ago

    i love you!! you are my online productivity therapist hahaha

  • Ginger Willis
    Ginger Willis Year ago +1

    Oh I love this! If you liked David Allen's Getting Things Done, you should read Daniel J. Levitin The Organized Mind. I'm reading it now, and it is so fascinating! He gets into the neuroscience of why David Allen's GTD works!

  • Jéssica S.
    Jéssica S. Year ago

    Try Inbox, from Google, for your emails :) I love it and change my productive life. It's super clean and easy to organize everything (Remiders, To-do, etc).

  • li lan
    li lan Year ago

    棒!有下载blinkist,然而一直没有成为付费用户,担心浪费掉了。 哈哈哈

  • PJ-Hime
    PJ-Hime Year ago +8

    *casually gives life changing gmail tips*

  • DeePlannerGirl
    DeePlannerGirl Year ago

    Super helpful video! So glad it was recommended to me by YT 💜

  • 하알로
    하알로 Year ago

    Thank you! Always love to watch your contents♥

  • Angela To
    Angela To Year ago

    What's your chrome theme? (the grid one?) :) I really like it! Could you send me the link to it? I would really appreciate it!

  • Celia Shintani
    Celia Shintani Year ago

    loved this video. Please do one on how your organize your desktop!

  • Liah Yoo
    Liah Yoo Year ago +13

    Your life is so organized!!😲😲😲

  • hanamiorigami
    hanamiorigami Year ago

    I always tell myself 'The only way out is right through it', so just do it :-D

  • Diana Stanciu
    Diana Stanciu Year ago

    you are one of my favourite people.

  • Babs8000
    Babs8000 Year ago

    Great video! Thanks for sharing. I have lots of hints and tips I apply too that I have collated into a book. Looking out for your next video x

  • Cloud x Eight
    Cloud x Eight Year ago

    So glad I found your channel! I love what you share! It feels real!

  • Ania Żuralska
    Ania Żuralska Year ago +4

    i needed this video sooooooooooo much, thank you ;) p.s. i envy your hair ;-;

  • crazychigurl2
    crazychigurl2 Year ago

    I need to organize my life because it causes unnecessary amounts of stress. Thank you for sharing your routine.

  • Cady with Kaleidoscope Eyes

    Wow! Honestly this video is so amazing, helpful, and inspiring. I am definitely going to organize my Gmail in the way you suggest. I didn't know those options were available! I am also going to check out the to do site. 🌻🌻🌻 thank you!

  • Alexa Lockhart
    Alexa Lockhart Year ago

    Literally 80% of your videos go to my motivation playlist and I go back to it and take notes on things that pop out that I want to try and apply to myself. Always such great advice thank you!! What I like to do to stay organized is in my bullet journal I'll list off the month and add in all of my important dates, my routines that I want to try and apply and tweak as I find better ways to do things, a three main goals for the month that I can reflect back to my yearly goals to try and accomplish those, and I have a small section for any new songs I find to keep my bullet journal spread not all business but some fun too. I also like to add little doodles or print small pictures I find and paste them in there to give it some life on the page. I used to do daily spreads, but they were too much for me to keep up on, so I changed it to monthly's and I feel like I can get more done. I have a big list on trello I just jot down anything I want to do and if I have free time I'll use my 30/30 app to set times for myself to get those tasks done. I've tried lots of different ways to keep organized and productive and so far I change it almost monthly or change little things I'm already doing to make my day more productive. Not to mention watching your videos which are always so much to watch! (sorry this is such a long comment lol!)

  • Jennifer Faith Ward
    Jennifer Faith Ward Year ago +8

    I had no idea that you could create sections in Gmail. This is super helpful. Thank you!

  • Angel Bondoc
    Angel Bondoc Year ago

    has anyone ever told you you look like Tiffany from SNSD? LOL

  • Malena Ardevall
    Malena Ardevall Year ago

    Just what I needed 😊 You are amazing! Thank you for your warmth and great ideas. It really makes a difference. Gonna try this the iCal with lovely colour-coding and try organizing my inbox. Thanks!!
    Have a beautiful day 🌸

  • thisissteph
    thisissteph Year ago


  • zia dadis
    zia dadis Year ago +8

    Hi Ro! Zia here. 😄 Thank you for responding to my DM on Insta, BTW. So happy! ❤
    Anyway, this topic reminded me of a video by Lavendaire (will include the link down below in case you want to check her out). She talked about organising your week and maximising your time to help you become the best version of yourself (or at least, that's how I interpreted it). 😄 She mentioned N.E.T or No Extra Time as discussed by Tony Robbins and also a quick template as to how to organise your Ideal Week. Hope this helps you out too! It worked for me before (WORKED because I've gone back to my sloppy lazy potatohead again - slowly getting out now. VERY SLOWLY).
    Much much love,
    Your videos always help me get up and fight through the day even though my anxiety tend to bring me down. So, thank you so much for taking the time in making these videos. Please know that your uploads always help me push myself to be better every single day. Again, thank you!

  • Clara Arnold
    Clara Arnold Year ago +88

    my biggest tip is to do this regularly! not just once in a while when you feel like your life is falling appart. every sunday i do a braindump and plan my week as well as reflect on the one that has past. and every evening i go over my scedual for the next day.

    • Piquetures by Nomi
      Piquetures by Nomi Year ago +4

      I needed to hear this! I've been trying to do this regularly but I haven't engrained it as a habit yet so this was a good reminder!

  • Linn Ljunggren
    Linn Ljunggren Year ago

    I don't know why but I just love the way you pronunce important. Haha. Thanks for a great video 😄. I was very helpfull! Hugs from Sweden

  • Monica Marin
    Monica Marin Year ago

    The way you organize your gmail is such a helpful idea! I struggle with organizing my email and can’t wait to implement this for college!

    • Jasmin Adams
      Jasmin Adams Year ago

      Did you get it to work? I tried but I don't have the option she showed.

  • markredito
    markredito Year ago +15

    Aaaaah this is super helpful thank uuuu

  • Hyeonji Oh
    Hyeonji Oh Year ago

    You are so eloquent ❤️